The Commerce Department IG has sent a management alert to the department saying its inventory of its fleet vehicles is “incomplete and inaccurate” and that there are inconsistencies between the department’s internal records and what it has reported to the GSA for government-wide reporting purposes.
Auditors said they discovered those issues as part of an ongoing review of Commerce vehicle operations, acquisitions and use, a followup to an earlier report in which the IG found that the department “did not provide adequate oversight of motor pool vehicle inventory, activity, or cost.”
In response to that report, Commerce began using a dedicated fleet module within its property management system. However, while the latest report to GSA showed a total of 2,188 vehicles, Commerce’s internal system showed only 1,938, the IG said.
Further, auditors found that 15 vehicles had multiple entries in the internal system, several vehicles that are never retired were never entered in the system and one that was not disposed of was not recorded as retired until five years later and the replacement was not entered into the system until five years after its acquisition.