OMB has issued email guidance in support of a 2012 directive requiring agencies to manage permanent and temporary email records electronically by the end of 2016, and manage all permanent electronic records in an electronic format by the end of 2019.
The guidance, M-14-16, is also meant to help agencies meet federal records management requirements under the Federal Records Act and associated regulations.
OMB said the guidance should be used in conjunction with the National Archives and Records Administration’s August, 2013 “Capstone” guidance.
NARA will begin to track agency implementation of the 2016 email records management requirement and regularly provide reports to OMB on agency progress, according to the guidance, and OMB has asked agencies to have all their employees review the guidance to ensure they are aware of their responsibilities for managing email records.
OMB said that by the end of this year, agency records officers for each agency must obtain a NARA Certificate of Federal Records Management Training, and all agencies must establish and develop suitable records management training.
Agencies are also encouraged to establish annual records management training requirements and explore options for online, user-friendly training, according to OMB.
