DoD cannot fully determine the number, size, and costs of its leases for real property because the system it uses to report on its leased assets, contains some inaccurate and incomplete data, GAO has said.
GAO found that about 15 percent of the Real Property Assets Database lease records for fiscal year 2011 and 10 percent of the records for fiscal year 2013 were inaccurate.
It focused on the Army, which manages about 80 percent of the leased assets in that database, and found that RPAD did not include about 5 percent of the Army’s lease records for 2011 and 2013 that the data element required to calculate costs was unreliable for 11 of the 84 sample records, and that the Army was not following DoD’s guidance for reporting costs on leases that have multiple assets associated with them.
Further, it said, DoD does not have complete oversight of the security assessments of its leased facilities acquired through the GSA. Problems included that some assessments were not scheduled within required time frames, data on previously recorded assessment dates were overwritten when updated, and dates for completed and next-scheduled assessments were not always recorded.
