The agency uses the drive tool to enable users to store, share, collaborate, and access files from a mobile device, tablet, or computer. Image: Teacher Photo/Shutterstock.com
By: FEDweek StaffThe inspector general’s office at the GSA has warned that documents containing sensitive information “are exposed in GSA’s Google Drive to GSA users, including contractors, who do not have a legitimate business need to know.”
The agency uses the drive tool to enable users to store, share, collaborate, and access files from a mobile device, tablet, or computer, a report said, and guidance on sharing information through it –which is part of annual employee security training—restricts who should be given access to sensitive information.
However, as part of a larger review of security controls on shared drives, the IG found documents available to employees and contractors who do not have a need to know including: draft versions of safety environmental management surveys; a feasibility study for a federal courthouse; nine documents of controlled but unclassified information (CUI) including specifications for a building’s sensitive compartmented information facilities; and vendor financial information including in one case a vendor’s IRS identification, bank account and wire transfer numbers.
“The volume of sensitive information identified during our limited testing indicates that additional sensitive information may be exposed in GSA’s Google Drive. Therefore, it is critical that the Agency ensures the proper management and maintenance of sensitive information stored on its Google Drive. GSA should also take appropriate measures to identify and notify those affected by the exposed information in accordance with GSA’s information breach policy,” the management alert said.
It said that on being shown the findings GSA management “initiated corrective actions.”
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